PCS by PeerAssist is an on-premise solution that helps you track, manage, and control the costs of material orders. You can assure your organization never misses out on the best material prices again.
Too often construction buyers
are faced with:
- Lack of controls to ensure they receive the best pricing
- Limited capabilities to maintain material lists and pricing
- Inadequate methods for review and approval of large purchase orders or subcontracts
- Inefficient processes of adjusting and closing purchase orders
- Inability to track accurate and timely committed costs across jobs
- Limited or nonexistent import/export capabilities
Our Purchasing Control system is the software solution that directly tackles these issues and allows you to enter, track, manage, and control the cost of purchase orders from start to finish.
When an item and selected vendor combination do not reflect the best possible price, the operator receives a message with an option to view the pricing history for that item.
Automatic side by side vendor price comparison, job specific pricing, and the ability to send a purchase order or BOM to your preferred vendors for quoting allow you to stay on top of market prices to ensure you are getting the best price, on every item, every time.
Ability to import:
- A project-specific material list into Order entry from a field request or from a spreadsheet generated by your estimating software for quick entry.
- Pricing updates from Trade Service or from a spreadsheet to eliminate double-entry or costly data entry errors.
- Pricing by vendor received from a quote request by item.
Import material list & pricing:
Email selected vendors to request pricing by item:
Change Order Processing
Make changes and revisions to existing purchase orders keeping a complete history of all modifications with options to reprint the entire PO or only the line items that have changed.
Issues PO’s can be exported and then imported into your Accounting software so committed costs are immediately included and visible in your job cost.
Terms & Conditions
Standard terms and conditions are included on every PO. In addition. job specific and PO specific terms can be defined in a catalog of choices and easily selected at the time of order entry.
Require approval of large PO’s by sending notifications to management requesting approval before the system allows the PO to be issued.
Here is how installation would flow:
We can also customize to your exact requirements on a T&M basis and are happy to provide a detailed estimate and timeframe for the scope of work.
Prepare for Implementation
Schedule installation and setup
Training and Go Live
Purchasing Control system pricing is customizable to your needs. To get a quote, request a demo with our product specialist. After selecting your options, a proposal is provided.
Existing clients already enjoying the benefits of PCS
PCS is very structured and easy to use. I find many of the PCS functions important and relevant to our industry today; through the Items Maintenance function I have the ability to create, amend and add new item descriptions to our data base all with its own unique item number. Another great feature is the Price Maintenance function which allows me to send vendors an exported items list file to be priced up then imported back into PCS. This enables the user to compare pricing by vendor or last purchase. Another great feature is the ability to run various reports. This is great function for any purchasing agent and project manager when needing to run a materials cost report or closing out a job. Overall this is a great purchasing system that allows any company the flexibility required.
However, one of the best qualities of PCS is the PeerAssist team. Theresa and Kathy are very patient and thorough in training sessions. They take the time to understand their clients and leave no stone unturned when figuring out potential problems.
I would highly recommend PeerAssist and PCS to any company.