Purchasing Control
System

PCS by PeerAssist is an on-premise solution that helps you track, manage, and control the costs of material orders. You can assure your organization never misses out on the best material prices again.

Too often construction buyers
are faced with:

  • Lack of controls to ensure they receive the best pricing 
  • Limited capabilities to maintain material lists and pricing 
  • Inadequate methods for review and approval of large purchase orders or subcontracts 
  • Inefficient processes of adjusting and closing purchase orders 
  • Inability to track accurate and timely committed costs across jobs 
  • Limited or nonexistent import/export capabilities 

Our Purchasing Control system is the software solution that directly tackles these issues and allows you to enter, track, manage, and control the cost of purchase orders from start to finish.

PCS Features

Pricing Controls

When an item and selected vendor combination do not reflect the best possible price, the operator receives a message with an option to view the pricing history for that item. 

Automatic side by side vendor price comparison, job specific pricing, and the ability to send a purchase order or BOM to your preferred vendors for quoting allow you to stay on top of market prices to ensure you are getting the best price, on every item, every time. 

Import Functions

Ability to import: 

  • A project-specific material list into Order entry from a field request or from a spreadsheet generated by your estimating software for quick entry. 
  • Pricing updates from Trade Service or from a spreadsheet to eliminate double-entry or costly data entry errors. 
  • Pricing by vendor received from a quote request by item. 

Import material list & pricing:

Email selected vendors to request pricing by item:

Change Order Processing

Make changes and revisions to existing purchase orders keeping a complete history of all modifications with options to reprint the entire PO or only the line items that have changed. 

Committed Cost

Issues PO’s can be exported and then imported into your Accounting software so committed costs are immediately included and visible in your job cost.

Terms & Conditions

Standard terms and conditions are included on every PO.  In addition. job specific and PO specific terms can be defined in a catalog of choices and easily selected at the time of order entry.

Approval Workflow

Require approval of large PO’s by sending notifications to management requesting approval before the system allows the PO to be issued.

Here is how installation would flow:

Explore Purchasing
Watch our quick product tour or request a live demo with our product expert for a more in-depth review.
Choose Options
Our application can operate as a stand-alone solution or may be integrated with your accounting software. After selecting your options, a proposal is provided.
We can also customize to your exact requirements on a T&M basis and are happy to provide a detailed estimate and timeframe for the scope of work.
Prepare for Implementation
Our application will be configured to your needs and the time required depends on the level of customization.
Schedule installation and setup
Our Customer Success team will begin setup and configuration to prepare for training your users.
Training and Go Live
After training, your users will be prepared to begin using the application with your enhanced purchasing controls.

Pricing

Purchasing Control system pricing is customizable to your needs. To get a quote, request a demo with our product specialist. After selecting your options, a proposal is provided. 

Existing clients already enjoying the benefits of PCS

Testimonials